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HomeCareer AdviceThe 5 Greatest Recruiting Software program Instruments in 2023

The 5 Greatest Recruiting Software program Instruments in 2023

Searching for the perfect recruiting software program in the marketplace? You’re in the precise place!

Hiring a brand new worker might be expensive and time-consuming. In keeping with Certainly, you’ll be able to anticipate to pay as much as 30% of the employed worker’s first-year wage to a recruiter – and it may possibly take as much as 52 days to fill a place. 

However what when you might save time and cash with some highly effective software program instruments? Recruiting software program like JazzHR, Recruitee, and many others., may also help you streamline your hiring course of, appeal to extra certified candidates, improve your employer model, and optimize your expertise acquisition technique. 

However how do you select the perfect one on your wants? We have now compiled a listing of the 5 greatest recruiting software program instruments in 2023 based mostly on their options, performance, buyer critiques, and main execs and cons. 

Listed here are the 5 greatest recruiting software program instruments in 2023:

1.JazzHRJazzHR ATS

Initially based in 2009, JazzHR is now a full-fledged ATS and recruiting software program that helps small and medium-sized companies streamline their hiring course of. It provides limitless customers and jobs, a customizable workflow engine, and integrations with standard job boards and platforms. 

A customizable workflow engine is its greatest USP. This implies you’ll be able to create totally different phases for every job, add duties and reminders, automate emails and notifications, and monitor the progress of every candidate. You too can use scorecards and assessments to guage candidates objectively.

JazzHR Analytics

JazzHR Candidate Screening Dashboard

Among the key workflows that JazzHR helps are:

  • Job creation: Customers can create jobs utilizing templates or customized fields, add job descriptions and necessities, set compensation ranges and advantages, assign hiring managers and workforce members, and many others
  • Job posting: Customers can put up their jobs to 18 free job boards, share them on social media platforms equivalent to Fb, Twitter, LinkedIn, and many others., and embed them on their profession website or web site. 
  • Candidate sourcing: Customers can supply candidates from numerous channels, equivalent to referrals, resume databases (equivalent to ZipRecruiter), expertise swimming pools (equivalent to Certainly Resume), and many others.
  • Candidate screening: Customers can display screen candidates utilizing filters equivalent to location, schooling degree, and expertise degree. use knockout inquiries to remove unqualified candidates mechanically, use scorecards and assessments to rank candidates based mostly on expertise and match, and many others.

    JazzHR Jobs Dashboard

Customized Knockout Questions 

All in all, ​​JazzHR is a straightforward hiring resolution for small and medium-sized companies that must collaborate with a number of hiring managers or groups. Nonetheless, it could not go well with giant enterprises or extremely regulated companies that require extra superior options, compliance, or assist.


  • The pricing plans are inexpensive, making JazzHR accessible to small and mid-sized firms.
  • Since all their pricing plans permit limitless candidates and customers, you received’t need to shell out extra cash to scale the recruitment course of. 
  • It provides social media recruiting, profession website branding, reporting, and applicant monitoring as a few of its major options. 


  • Some emails go to spam or get misplaced in transit.
  • There isn’t a approach to spotlight your posts on sure boards or customise the applying questions’ wording.
  • The software program is feature-rich however buggy and gradual at occasions.


JazzHR has three pricing editions: Hero, Plus, and Professional. Hero prices $49 per 30 days and permits as much as 3 open jobs. Plus prices $229 per 30 days and permits as much as 15 open jobs. Professional prices $359 per 30 days and permits as much as 50 open jobs.

2. Recruitee

Recruitee Screenshot

Recruitee is one other cloud-based collaborative hiring software program that permits limitless customers and information for all plans, so you’ll be able to contain your entire workforce in hiring with out paying additional. 

It additionally has a talent-sourcing Chrome extension that permits you to import candidates from LinkedIn, GitHub, Dribbble, and many others., straight into Recruitee. As well as, it has a social media connection characteristic that permits you to put up your jobs on a number of platforms, growing your attain and visibility.

Recruitee Social Sharing

Social media connection characteristic

Among the key workflows of Recruitee are:

  • Personalized pipelines: You possibly can create personalized pipelines for various roles or phases of hiring. You possibly can drag and drop candidates alongside the pipeline, monitor their progress, schedule interviews, ship suggestions kinds, and many others.

    Recruitee Drag and Drop

Drag and drop interface 

  • Hiring workforce: You possibly can invite your colleagues, managers, or exterior recruiters to hitch your hiring workforce. It additionally supplies the power to assign roles and permissions, share notes and duties, and point out one another in feedback.
  • CareersHub: You possibly can construct a branded careers website utilizing Recruitee’s templates or your personal design. It should assist you showcase your model, tradition & values, show your open jobs, and gather purposes through kinds or LinkedIn Simple Apply.

Whereas it’s a holistic recruitment platform, it might not be good for firms that want extra superior options, equivalent to AI-powered matching or automated screening. Recruitee is extra appropriate for HR groups seeking to scale their hiring actions. It’s particularly appropriate for firms that wish to collaborate with their workforce members and exterior companions on hiring.

Just lately, Recruitee additionally launched a ReferralsHub characteristic that permits you to create and handle worker referral applications throughout the platform.


  • It provides a excessive diploma of autonomy and independence for recruiters. This implies you could create your personal pipelines, templates, and workflows with out counting on exterior businesses or consultants. 
  • It helps inside groups rent higher collectively by assigning roles and duties, permitting you to collaborate along with your colleagues and stakeholders on hiring selections. You too can assign particular folks to evaluate purposes, conduct interviews, or give suggestions.
  • Recruitee supplies market entry, the place you’ll be able to combine with different instruments equivalent to video interviewing, assessments, background checks, and many others., enhancing your hiring expertise.


  • The pricing is predicated on energetic jobs, which might be limiting for firms which have a number of open positions however a low hiring quantity.
  • Recruitee might be comparatively costly in comparison with different recruitment instruments available in the market. 
  • Whereas Recruitee provides a spread of templates and customization choices, some customers have discovered it to be limiting by way of customizing fields and designing kinds to suit their particular wants. 


Recruitee has three pricing plans: Launch ($224/month paid yearly for 10 job slots), Scale ($399/month paid yearly for 10 job slots), and Lead (customized pricing). All plans embody primary recruitment options and a free trial for 18 days.

3. Teamtailor 

Teamtailor is a recruitment and employer branding platform that helps firms appeal to and rent expertise. Initially based in 2013 by three entrepreneurs who wished to make recruitment extra enjoyable and human, Teamtailor has grown to serve over 7,000 organizations and 115,000 customers worldwide. 

What makes Teamtailor particular is the way it combines an applicant monitoring system (ATS) with a profession website builder and a social media integration device. 

Worker dashboard 

Corporations can create a personalized and interesting on-line presence that showcases their tradition, values, and alternatives. On the similar time, they will develop their expertise pool by reaching out to passive candidates on social media platforms, equivalent to LinkedIn, Fb, and Twitter.

Listed here are a few of its key options: 

  • Customized Workflows: You possibly can create totally different workflows for various roles or departments, and assign them to your job adverts. Every workflow consists of phases that signify the progress of a candidate by way of the hiring course of. 
  • Automated Triggers: You too can add triggers to automate sure actions when a candidate reaches a sure stage. For instance, you’ll be able to ship an e-mail affirmation, request suggestions out of your workforce members, schedule an interview, or ship information to a different platform like intelliHR. Triggers assist you save time and streamline your communication with candidates and colleagues.
  • Requisition flows: Requisitions are requests for approval to create or publish a job advert. You possibly can arrange requisition flows to outline who must approve a requisition earlier than it goes stay. You possibly can have totally different requisition flows for various roles or departments, and assign them to your job adverts. Requisitions assist you guarantee high quality and compliance in your hiring course of.


  • Teamtailor is intuitive and straightforward to make use of, even for customers with out in depth technical information. The software program incorporates a clear, trendy interface and provides easy navigation, making it simple to entry and handle your recruitment course of.
  • Teamtailor provides in depth integrations with different platforms you utilize for recruitment, equivalent to LinkedIn, Certainly, Slack, Google Calendar, and many others. Integrations assist you increase your attain and performance with out leaving Teamtailor.
  • You possibly can arrange customized workflows on your hiring course of, enabling you to outline interview questions, and arrange scoring techniques to guage candidates. This flexibility permits you to tailor the software program to your particular hiring wants.


  • Teamtailor’s pricing construction is predicated on the variety of workers, which may add up rapidly as your group grows.
  • It doesn’t assist a number of languages for the profession website, making it unsuitable for a lot of worldwide firms.
  • The reporting and analytics characteristic shouldn’t be very sturdy or versatile. Some customers want they might export or customise their information extra simply. Additionally they discover it onerous to trace a few of their recruitment metrics or SLAs.


Teamtailor has a subscription-based pricing mannequin that adapts to the dimensions of your organization. The beginning value is $2400 per yr, however you’ll be able to request a customized quote from their web site. Additionally they supply a free trial for 14 days. 

4. PinPoint

Pinpoint is a expertise acquisition software program and trendy applicant monitoring software program that helps firms appeal to, rent, and onboard high expertise. The built-in recruitment advertising automation platform helps run programmatic recruitment campaigns that get smarter over time, utilizing information from Pinpoint’s ATS.

Additionally they have a range dashboard that offers entry to anonymized information and actionable insights, permitting you to measure and enhance range throughout the hiring course of.

PinPoint ATS Analytics

PinPoint dashboard

Different key workflows that Pinpoint helps are:

  • Creating and publishing job adverts on a number of channels
  • Constructing profession websites that showcase the corporate tradition and values
  • Managing candidates by way of phases and pipelines
  • Collaborating with hiring managers and workforce members
  • Scheduling interviews and sending reminders
  • Sending supply letters and contracts electronically
  • Onboarding new hires with checklists and duties

They’ve additionally added new options equivalent to video interviewing, automated screening, and candidate suggestions surveys.


  • Pinpoint has a developer-friendly API that permits customers to combine with different techniques and customise their workflows.
  • They provide limitless assist from their workforce of recruitment consultants who may also help with optimizing recruitment promoting, enhancing job descriptions, organising integrations, and extra.
  • It has a robust and versatile profession website builder that permits customers to create enticing and branded profession pages with out coding or design expertise. 


  • It’s a comparatively costly resolution that will not go well with smaller or budget-conscious companies. Customers need to pay per 30 days or per yr based mostly on their variety of workers. 


Pinpoint has two totally different plans: Progress and Enterprise. 

The Progress plan prices $600 per 30 days when billed yearly and provides limitless energetic jobs, workforce members, company branding, a single-page careers web site, and commonplace integrations. 

The Enterprise plan prices $1200 per 30 days when billed yearly and provides every thing within the Progress plan plus customized integrations, a devoted account supervisor, superior analytics, and extra.

5. GreenhouseGreenhouse ATS

Greenhouse is a hiring software program that helps firms rent and onboard the precise expertise. It supplies an ATS that permits customers to customise their recruiting course of, monitor candidates, collaborate with hiring groups, and measure their hiring efficiency. 

The platform is particularly recognized for its structured hiring method that helps customers outline clear roles, create constant interview plans, and gather structured suggestions. It additionally boasts a big ecosystem of integrations with over 450 companions that allow customers to construct their very own hiring tech stack.

It doesn’t skimp on reporting both – with the power to trace key metrics equivalent to time-to-hire, source-of-hire, candidate high quality, and variety.Greenhouse Recruiting Efficiency Scores

A few of its different key options embody: 

  • Greenhouse Inclusion: It helps cut back bias within the hiring course of and promotes range and inclusion.
  • Job creation: Customers can create job posts utilizing templates or customized fields, assign hiring groups, arrange scorecards and interview kits, and publish jobs to varied sources.
  • Candidate administration: Customers can monitor candidates all through the hiring course of utilizing phases and statuses, ship e-mail communications, schedule interviews, gather suggestions kinds, and make provides

Regardless of all these choices, Greenhouse might not be the best choice for firms which have a restricted finances or want less complicated software program. It’s a bit on the pricier facet and requires a steeper studying curve. 


  • It has a devoted buyer assist workforce that gives coaching, greatest practices, and troubleshooting.
  • Greenhouse integrates with over 300 third-party purposes, together with HRIS techniques, evaluation instruments, background checks, and extra.
  • Greenhouse has a excessive buyer satisfaction score and a responsive assist workforce.


  • They aren’t upfront about their pricing, making it troublesome to match with different options. 
  • It’s a bit advanced to make use of for some customers and requires coaching and assist to get essentially the most out of its options. Some customers additionally report that the system might be gradual or buggy at occasions.


Pricing plans aren’t obtainable on their web site. You possibly can request a quote from Greenhouse by filling out a type on their web site.

Advantages of Utilizing Recruiting Software program

Streamline the hiring course of.

Recruiting software program automates the in any other case tedious duties within the hiring course of, together with posting job adverts, screening resumes, and scheduling interviews. This helps you (the recruiter) save time and give attention to extra human-centric duties, equivalent to constructing relationships with candidates.

Take JazzHR’s hiring software program, as an illustration. It streamlines your complete hiring course of by automating job postings and providing customized profession pages and a candidate database.

Jazz HR Candidate Database

Candidate Database

Enhance candidate expertise.

Similar to recruiters, candidates additionally want a streamlined, user-friendly utility course of. Recruiting software program may also help present that. By making it simple for candidates to use and keep knowledgeable about their utility standing, recruiters can enhance their candidate expertise and improve their employer model.

Cut back bias in hiring.

Workplaces are typically rife with a biased hiring course of. Fortunately, recruiting software program may also help you cut back biases in hiring by standardizing the screening course of and utilizing data-driven strategies to guage candidates. This ensures that every one candidates get evaluated pretty and based mostly on their {qualifications} moderately than subjective components like their identify or look.

As an example, TeamTailor’s anonymized screening characteristic masks candidates’ private particulars through the preliminary screening course of.

Make data-driven hiring selections:

Recruiting platforms, most of the time, give attention to gathering and analyzing information to facilitate the hiring course of, permitting recruiters to make honest selections and enhance their recruitment methods.

Scale your hiring course of:

As what you are promoting grows, your hiring wants will doubtless turn out to be extra advanced and time-consuming. In that case, a recruiting device might be your pal. These instruments may also help you scale your hiring course of by automating duties and offering instruments to handle excessive volumes of candidates.

For instance, Greenhouse has a particular characteristic, “structured hiring workflows,” that helps recruiters handle excessive volumes of candidates whereas sustaining consistency and high quality.

Key Options That Your Recruiting System Ought to Have

  • Resume Parsing: Most frequently, recruiters spend 6-7 seconds reviewing a resume. This isn’t a number of time, which locations doubts on the efficacy of your complete course of. Resume parsing – with its skill to extract related information from a candidate’s resume and mechanically populate fields within the ATS – solves this downside by and enormous. 
  • Job Posting and Distribution: A report by Content material Stadium reveals that for these recruitment groups who use social media as a communication channel, the highest three platforms are LinkedIn (79%), Fb (71%), and Instagram (45%). That’s a number of backwards and forwards. However recruiting instruments with automated job posting and distribution make it simpler to put up job openings to a number of job boards and social media websites.
  • Analytics and Reporting: Analytics and reporting assist recruiters measure the effectiveness of their hiring course of and make data-driven selections. Ensure that your software program provides the power to trace and analyze recruiting metrics equivalent to time-to-hire, cost-per-hire, and supply of rent.
  • Candidate Relationship Administration (CRM): The recruiting CRM options permit recruiters to trace and handle candidate interactions and communications all through the hiring course of.
  • AI and Automation: Automation-based options permit recruiters to make use of synthetic intelligence and automation to enhance recruiting effectivity and accuracy. For instance, AI screens resumes and identifies certified candidates, whereas automation assists in scheduling interviews and sending follow-up emails. 

Inquiries to Ask Distributors on Recruiting Software program Demos

When evaluating recruiting software program distributors and attending demos, listed below are some inquiries to ask to make sure that you’re getting the knowledge you want:

  • Ask whether or not the software program can parse resumes mechanically. Don’t overlook to ask about all of the codecs it may possibly extract information from. For instance, can it deal with PDFs?
  • Subsequent, examine whether or not the software program automated the method of posting to a number of job boards and social media websites concurrently. Additionally, can it monitor the supply of candidates?
  • The power to create detailed analytics and reporting is one other important characteristic to contemplate. Ensure that your recruiting platform can monitor metrics like time-to-hire, cost-per-hire, and supply of rent. Additionally, can it present insights into the effectiveness of the hiring course of?
  • What integrations does the software program supply? The software program ought to be capable to combine along with your present HR techniques, equivalent to ATS or HRIS. In any other case, you may need a tough time streamlining the method. 
  • Ask whether or not the software program has options to deal with candidate relationships. Can it monitor candidate interactions and communications? Can it ship automated follow-up emails and reminders to potential candidates?
  • Don’t overlook about buyer assist! Ask whether or not they supply telephone, e-mail, or chat assist. Is there a devoted buyer success supervisor?
  • Many SaaS-based platforms have personalized pricing plans. So, if the pricing shouldn’t be obtainable on their websites, ask about their pricing mannequin. It’s additionally essential to confirm if the pricing is predicated on the variety of workers, the variety of job postings, or one other issue. Additionally, are there any hidden charges or extra prices?
  • What safety measures does the software program have in place? How is candidate information protected? Is your software program GDPR or CCPA-compliant?

As well as, ask them to share case research or references from firms which have used your software program. This provides you with an thought concerning the effectiveness of the software program and an inclination on the kind of outcomes you’ll be able to anticipate.

Recruiting Software program FAQs

What’s recruiting software program, and the way does it work?

Recruiting software program, typically synonymously used with applicant monitoring software program (ATS), is a sort of software program utilized by HR professionals and recruiters to handle the hiring course of. These platforms typically help with resume parsing, job purposes and distribution, candidate relationship administration, and the like.

How a lot does a typical recruiting software program price?

Their price can range based mostly on the variety of customers, the variety of job postings, and the extent of performance. Some distributors supply pricing plans based mostly on a month-to-month subscription payment, whereas others could cost per-user or per-posting charges.

How does recruiting software program deal with candidate communication?

Recruiting platforms normally supply candidate communication options like automated e-mail reminders, scheduling instruments, and messaging platforms. This may also help maintain candidates engaged and knowledgeable all through your complete recruiting course of.

What safety measures are in place to guard candidate information?

Acclaimed recruiting software program distributors normally shield candidate information with information encryption and multi-factor authentication. It’s additionally essential to make sure that the software program is GDPR or CCPA-compliant based mostly in your firm’s working areas.

How do I consider recruiting software program distributors?

When evaluating recruiting software program distributors, it’s essential to contemplate components, such because the software program’s performance, integrations, buyer assist, pricing, and safety measures. Demos and free trials might be useful in assessing the software program’s capabilities. Moreover, it may be helpful to learn buyer critiques and case research to realize perception into different customers’ experiences.

Pitfalls to Keep away from When Shopping for Recruiting Software program

Listed here are some frequent pitfalls to keep away from when shopping for recruiting software program:

  • Overlooking integration capabilities: Let’s say, as an organization, you spend money on recruiting software program that doesn’t combine along with your present HR administration system. This may result in information duplication and inaccuracies, in addition to inefficiencies in managing the hiring course of.
  • Ignoring consumer expertise: It goes with out saying that poor consumer expertise can postpone each recruiters and candidates. A difficult-to-navigate recruiting device or one which takes too lengthy to load may even discourage candidates from making use of – leading to a lack of potential high expertise. 
  • Focusing an excessive amount of on value: Whilst you clearly have to contemplate your finances, it’s equally essential to steadiness price with performance and worth. Choosing a less expensive software program resolution could end in an absence of options or inadequate buyer assist.
  • Neglecting safety and information privateness: Failing to prioritize candidate information safety and privateness can result in breaches and information loss, which might be expensive and damaging to your organization’s status.
  • Not contemplating future wants: In the event you don’t spend money on a recruiting device with scalability choices, chances are you’ll want to modify to a brand new software program resolution sooner or later. This may be each time-consuming and expensive.

Select Your Good Recruiting Resolution!

In conclusion, every of the highest 5 recruiting software program instruments for 2023 provides distinctive options and advantages to assist organizations streamline their hiring course of.

JazzHR is an inexpensive and user-friendly possibility, whereas Recruitee is good for organizations searching for a spread of options. Teamtailor is a contemporary and customizable platform, whereas PinPoint provides a complete recruiting resolution. Greenhouse could also be costlier, nevertheless it provides a spread of options and could also be match for medium-sized and enormous companies.

Finally, the perfect recruiting software program device on your group will rely in your particular wants, so it’s essential to guage every possibility rigorously.



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